Job Description

Purpose: The Data Information Manager is responsible for collecting, managing, analyzing, and reporting data within the advancement department. The role ensures accuracy, integrity, and security of advancement databases, supporting strategic, data-driven decision-making across the department.

Accountability: Reports to the Chief Advancement Officer

FLSA Status : Non-exempt, Part-time (20 hours) 

Qualifications: 

• Must be a Christ-follower who accepts the Hill Country Bible Church Statement of Faith as the doctrinal position of the school. 
• Must recognize, understand, and agree to live by the moral and ethical standards of Hill Country (see Position on Gender Identity, Marriage, and Sexuality). 
• Must faithfully attend a church whose fundamental beliefs are in agreement with the Statement of Faith of this school. 
• A bachelor’s degree in data management or 3 years of hands-on experience managing fundraising or CRM databases (e.g., FACTS, Salesforce, Bloomerang, Raiser’s Edge). 
• Experience with student data systems and/or fundraising databases preferred. 
• Skilled in importing/exporting data, building queries, generating reports, and creating dashboards. 
• Advanced proficiency in Microsoft Excel, including pivot tables and VLOOKUP/XLOOKUP; Power BI experience is a plus. 
• Strong analytical and organizational skills with the ability to interpret complex data and communicate findings clearly. 
• Exceptional attention to detail and ability to manage multiple projects simultaneously. 
• Demonstrated ability to handle confidential information with discretion.
• Collaborative mindset with a focus on supporting a data-informed culture.

Development Data Management & Gift Processing: 

• Maintain and update donor and alumni information in the Bloomerang donor database.
• Ensure data accuracy and integrity through regular audits and software updates. 
• Manage moves of all constituents, including current and past parents, alumni, grandparents, faculty, staff, and other community members. 
• Process, record, and reconcile donor charitable contributions (donations, pledges, pledge payments, in-kind, matching, and planned gifts) in compliance with IRS standards. 
• Generate weekly donor acknowledgment letters. 
• Collaborate with the Business Office for weekly reconciliation and annually for audits. 
• Run queries, generate reports and lists as needed. 
• Manage corporate matching gifts.
• Manage event-related data processes, including ticketing and registration.
• Support prospect management and strategic donor research. 

Reporting & Analytics: 

• Collaborate with advancement staff to deliver data insights and analytics that inform strategy and data-driven decisions. 
• Produce accurate, timely reports on admissions, enrollment, marketing, financial, statistical, and demographic data. 
• Create complex queries across multiple data sources and systems to generate clean, organized reports and lists. 
• Develop and present clear, actionable analytics to support the advancement department's strategy and leadership decisions. 
• Prepare annual survey data and analysis for school leadership. 
• Other duties as assigned. 

Physical Requirements: 

• Must be able to remain stationary most of the time using repetitive arm, hand, and finger movements. 
• Must be able to exchange accurate and professional information, whether in person, via email, or by telephone. Frequently communicates with co-workers and others.
• Must be able to frequently move about inside the office to access file cabinets, office machinery, etc. 
• Must be able to operate a computer the majority of the time, and frequently a copy and scanning machine. 
• Must be flexible and adapt to various schedules and administrative changes. 

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